2810 Central Ave, Unit C
Billings, MT 59102
Fax: 406.256.5473
406.252.9242

Policies and Procedures

Please contact us if you have any questions.

Rent Payments

Move Out Procedure

Breaking Lease Procedure

Required Cleaning for all rental units at Move Out

Price List for Cleaning and Damages for Central Townhomes

Price List for Cleaning and Damages for Pryor Townhomes

Policies for Lease Violations

Heating and Cooling Policy


Rent Payments

  • Tenant shall pay a monthly rent sum in advance, without demand by Landlord, on the 1st day of each month. Rent Payment options are as follows:
    • A cashier’s check made payable to Boyer Properties, LLC. Tenant shall mail or deliver payment to the Landlord at the office of Design Builders, Inc., 2810 Central Ave, Unit C, Billings, Montana 59102. NO CASH PAYMENTS. If the office is not open, a rent drop box is provided, next to the main entrance. Rent payments not received in the office by the 3rd of the month will be charged a late fee of $50.00 for the first day of each month, and $5.00 per day thereafter, retroactive to the 1st day of the month. If the 3rd of the month falls on a Saturday or Sunday, Tenant shall pay rent on the previous Friday, as any payment received on the following Monday will be considered late, and late charges assessed accordingly.

    • Automatic Deduction from a checking account on the 3rd of each month. An authorization for direct payment form must be filled out, signed, and given to Boyer Properties, LLC no later than the 20th of the prior month for automatic deduction. Once this form is filled out and signed it will remain in effect until written notice is received by Boyer Properties, LLC. This notice must be given to Boyer Properties, LLC no later than the 20th of the prior month. IF funds are not available for any reason such as but not limited to: account closure or non-sufficient funds you will be subject to late fees of $50.00 for the first day, and $5.00 per day thereafter until rent and late fees are received in full, retroactive to the 1st day of the month.

Move Out Procedure:

  • Give a written 30-day notice to landlord including:
    • The date of your last day.
    • The date you are giving notice.
    • All parties on the rental agreement must sign the notice.
    • Your current phone number.

  • Once landlord has received your notice you will receive a confirmation in the mail.
  • Your deposit may not be used toward your last month’s rent.
  • Keep in mind that if your lease is not up you will be responsible for the rent until either your lease is up or a new qualified tenant has been found. (Please contact landlord for more information.)

Breaking Lease Procedure:

Our standard policy is to allow you to breach the lease agreement, with your acknowledgement and understanding that you will be fully responsible for any damages resulting from your breach, which include, but are not limited to, the following:

  • You will remain fully responsible for rent payments for the remainder of your lease period, or until a replacement tenant is found and approved by the Landlord, whichever occurs first;
  • You will remain fully responsible for the payment of utilities, including gas and electricity, for the remainder of your lease period, or until a replacement tenant is found and approved by the Landlord, whichever occurs first;
  • You will remain fully responsible for the payment of any fees assessed against you which were not paid during your tenancy;
  • Keep in mind that a replacement tenant must be located and approved by Landlord through our standard approval process. This requires that the replacement tenant have good credit and a good rental history for the past seven (7) years. Just because someone turns in an application, it does not mean that he/she will be approved.
  • In the event you need to break your lease please provide our office of a written request.

Required Cleaning for All Rental Units at Move Out:

  • Please remove all nails, but do not fill nail holes or touch up paint.
  • All windows and screens must be cleaned inside and out.
  • All window treatments must be cleaned free of dust and marks.
  • All walls, trim, railings, ledges, and doors wiped clean of marks and dust.
  • All closet shelves are to be washed off.
  • All light fixtures cleaned (please make sure there are no bugs in them).
  • All light switches and outlets wiped off.
  • All vinyl floors are to be washed.
  • All carpets are to be professionally shampooed.
  • All heat registers and cold air returns are to be cleaned.
  • Sweep out the basement.
  • Sweep and or hose out the inside of the garage.
  • Sweep off patio area and make sure lawn is free of debris.
  • All light bulbs and smoke detectors should be in working order with correct bulbs:
    • Central Townhome Light Bulbs
      • Can lights: 90 wt.
      • Bath light: 60wt. frosted globes
      • Fan/light combo: 100 wt.
      • Basement: 100 wt. frosted
      • Garage: 100 wt. frosted
      • Bedroom: 60 wt.

    • Pryor Townhome Light Bulbs
      • Dining Light: G40 bulb clear 150 wt
      • Kitchen Light: F40 - T12 Cool Whites
      • Bath light: 60wt. frosted globes
      • Basement: 100 wt. frosted
      • Garage: 100 wt. frosted
      • Bedroom: 60 wt.
      • Front and back door exterior wall lights: 60 wt. clear
  • Garbage
    • The garbage container may be full as long as I am able to roll it out to the curb and the lid is able to close.
    • No garbage is to be left outside the unit or in the garage.
    • $50.00 or more to remove garbage or items left behind
  • Bathrooms
    • Clean tub, lavatory, mirror, sinks, and countertops.
    • Clean inside and outside of cabinets.
    • Clean shower door, if there is one.
    • Clean the exhaust fan so it is free of lint and dust.
  • Kitchen
    • Clean the inside and outside of the oven and exhaust fan or microwave (don’t forget to clean under the stove).
    • Clean the inside, outside, and under the fridge. Please leave plugged in when you are done. (don’t forget to clean under fridge)
    • Clean the outside of the dishwasher and inside if need be.
    • Clean the inside and outside of all the cupboards.
    • Wash off the countertops and sink area.
  • Helpful Hints:
    • Soft Scrub with bleach can work miracles (just be careful not to get it on the carpet). I use it on the showers, white vinyl around the windows, marks on the inside and outside of the fridge, marks on the front door, and to remove grease around the stove area.
    • Dishwasher detergent does a wonderful job on the mini blinds. This will prevent water spots and seems to clean them very nicely.
    • Refrigerator: Unplug it and leave the doors open for a short time (maybe even an hour) before washing it out and it will be much easier. Don’t forget to plug back in when done.
    • There are sponges called Mr. Clean magic erase that work wonders on marks on walls and other areas.

Price List For Cleaning and Damages for Central Townhomes

  • Cleaning
    • $30 per hour if not done or not scheduled prior to check out
    • There will be a minimum charge for cleaning the windows of $70
    • There will be a minimum charge for cleaning the window treatments of $50
  • Carpets Shampooed if scheduled through Boyer Properties:
    • $122.00 Two Bedroom Patio Home
    • $150.00 Three Bedroom Townhome
      • This cost is provided there are no major stains
  • Light bulbs per bulb
    • $1.00 90 wt. can lights
    • $2.00 60 wt. frosted globes
    • $1.00 60 wt. frosted
    • $1.00 100 wt. frosted
  • Torn Screens
    • $15 - this is the minimum charge for the smallest window, price increases with size of window
  • Linoleum tear
    • $20 - this is the minimum charge, charge goes up with size of tear
  • Door opener
    • $30 - Per opener
  • Nail Holes
    • There is no charge for small nail holes, but if there is a large hole that requires patching there will be a charge according to bid. Please do not fill nail holes.
  • Carbon Monoxide Detectors
    • $30.00
  • 3 ring binder with Manuals
    • $25.00

Price List For Cleaning and Damages for Pryor Townhomes

  • Cleaning
    • $30 per hour if not done or not scheduled prior to check out
    • There will be a minimum charge for cleaning the windows of $70
    • There will be a minimum charge for cleaning the window treatments of $50
  • Carpets Shampooed if scheduled through Boyer Properties:
    • $ 145Pryor Townhomes Two bedroom w/ loft (#7,8,11,12,13,14,17,18,19,20,23,24,29,30,33,34)
    • $ 114 Pryor Townhome Two bedroom (#9,10,15,16,21,22,31,32)
    • $ 114 Pryor Townhomes one levels (#1,2,3,4,5,6, 25, 26, 27,28,35,36)
      • This cost is provided there are no major stains
  • Light bulbs per bulb
    • $5 Dining room
    • $4 Kitchen track light
    • $3 Kitchen florescent tube
    • $1 Clear 60 wt for outside and some hallways
    • $2 Bathroom globes 60 wt
    • $1 Basement & Bedrooms & Garage 100 wt
  • Torn Screens
    • $15 - this is the minimum charge for the smallest window, price increases with size of window
  • Linoleum tear
    • $20 - this is the minimum charge, charge goes up with size of tear
  • Door opener
    • $30 - Per opener
  • Nail Holes
    • There is no charge for small nail holes, but if there is a large hole that requires patching there will be a charge according to bid. Please do not fill nail holes.
  • Carbon Monoxide Detector
    • $30

Policies for Lease Violations

These are a Landlords rights under the Montana Landlord Tenant Act,
specifically MCA 70-24-422.

  1. 3-Day notice to remove unauthorized person
    • All adults living in the rental must go through the application process. Once approved then placed on the rental agreement. If not approved they are not permitted to move into the rental.
    • When a person not on the rental agreement moves onto the premises a 3-day notice is served. In the event you do not remove the person within 3- days of this notice, you must vacate the premises and surrender possession to me within 3- days after this notice is served upon you.
    • Keep in mind if you get married your new spouse will need to go through the same application process.

  2. 3-Day notice to remove unauthorized pet
    • Tenant shall not bring, keep, or allow to be kept, any pet on the Premises without the written consent of the Landlord. Landlord may, in its own discretion, withhold consent for any reason.
    • When a pet is brought onto the premises a 3-day notice is served. In the event you do not remove the pet within 3- days of this notice, you must vacate the premises and surrender possession to me within 3- days after this notice is served upon you.
    • Keep in mind that this pet policy is in effect for all guests also. Even guests who are on the premises for a short time are not permitted to bring their pets.
  3. 3-Day notice to pay rent or quit
    • Rent is due on the 1st of every month and if not received by the 3rd of the month it is late.
    • When rent is not received by the 3rd a 3-day notice is served to pay rent and late fees or vacate the premises. IF funds are not available for any reason such as but not limited to: account closure or non-sufficient funds this means rent was not received.
    • Keep in mind you have the option of auto deduct payments.

  4. 14-Day notice to pay late fees
    • Rent payments not received in the office by the 3rd of the month will be charged a late fee of $50.00 for the first day of each month, and $5.00 per day thereafter, retroactive to the 1st day of the month. If the 3rd of the month falls on a Saturday or Sunday, Tenant shall pay rent on the previous Friday, as any payment received on the following Monday will be considered late, and late charges assessed accordingly.
    • When late fees are not paid at the time the late rent is received a 14-day notice to pay the late fees or vacate the premises is served.

  5. 5-Day notice to terminate rental agreement due to nonpayment of rent
    • After 2 late rent payments within a 6-month period a 5-day notice will be served. The law in Montana (MCA 70-24-422) allows a tenancy to be terminated upon 5- days notice for a repeated noncompliance of the terms of the rental agreement that has occurred within a 6- month period of time.
    • Tenant is still responsible for all rent and late fees during the time they are occupying the premises. They are also responsible for all required cleaning and damages upon termination.

  6. 14-Day notice to terminate rental agreement
    • This is typically served for ANY lease violations such as but not limited to neighbor complaints about noise, smoking, parking.
    • If the issue is not remedied within the 14- days, the rental agreement shall terminate as provided herein. If substantially the same act or omission that constituted this noncompliance for which this notice is given recurs within 6- months from this date, the landlord may terminate the rental agreement upon 5- day’s written notice specifying the breach and the date of the termination of the rental agreement. A recurring violation of this act or omission will result in a 5- days’ notice to terminate the rental agreement.
    • Any second violation of the same or similar act will result in a 5-day notice termination of tenancy. Understand this 5-day notice is not negotiable. Once you receive a 5-day notice you only have 5-day to be out of the premises.

  7. Just a reminder that you as the tenant are responsible for your guests adhering to the lease agreement when it comes to but not limited to: Parking, No-smoking, no pets, and quiet enjoyment. For example if a guest of yours disturbs a neighbor and that neighbor writes a formal complaint you will be the one receiving the lease violation notice.

  8. What to do if your neighbor is violating a lease agreement: Please don’t feel like a snitch or that you are a complainer. We welcome your written documentation of any violation. All we ask is that everything be in writing, including as much detail as possible. We will then take the appropriate action as we have mentioned above. 


Heating and Cooling Policy

This policy has been set in place to maximize the life of the furnace but also to help you get the most out of your heating and cooling:

  1. Boyer Properties, LLC will have the furnace filters changed and the system serviced 3 times a year by a professional technician.
  2. Heating and Cooling in general
    1. If the temperature is the same at the thermostat as what you have set it for then it is working.
    2. In a two story unit you will have a 7-10 degree difference between the main floor and the upstairs.
    3. Set the temperature where you want it and leave it that way at all times.
    4. You may need to adjust the registers to control temperature better. For example in the summer close several registers on main floor and open wide up the registers upstairs. In the winter months you do the opposite.
  3. Heating
    1. Never leave your heat below 62 when it is 60 degrees or colder outside
  4. Cooling
    1. It must be at least 70 degrees outside before you start using your air-conditioner.
    2. The lowest setting you your air-conditioner may be set at is 70 degrees
    3. Your air-conditioner will cool only 15-20 degrees below what it is outside at the thermostat. So when it is 95-100 outside you probably will only get the temperature down to 80.